Because of the coronavirus outbreak that ravaged the globe in 2020, virtual events have witnessed a tremendous increase in popularity. Because traveling was not an option for many business and planners, they had no alternative but to turn to the virtual world.
Virtual events, on the other hand, are similar to real events in that they require a significant amount of effort to both attract attendees and encourage them to engage. For many people, virtual event marketing is still a novel concept. We’ve undoubtedly all sat throughout our due proportion of virtual events by now. Most of us may recall a virtual conference that was both motivating and informative.
Virtual events, without a question, present a novel opportunity. However, they, like in-person events, require a great deal of strategic planning to be successful. When event planners fail to satisfy the very same degree of networking, contact, and involvement that most in-person gatherings provide, a disconnection occurs.
Virtual events and virtual meetings, unlike in-person meetings and events, allow attendees to "zone out" more easily because they are already on the internet and temptation is simply a click away. You can build virtual events that go beyond the participants observing a screen with both the help of event production technologies and a little imagination.Attendee involvement has always been a key component of any live or online presentation. The consequences are significantly higher in a virtual setting. Attendees have more opportunity to "zone out," and diversions are simply a mouse click away unless event managers consider tactics to keep them focused.
i. Polling on the spot and ahead of time
Many marketers, particularly in the B2B industry, employ polls to boost audience interaction. It’s incredibly effective and for legitimate reason. Pre-event polling gives your audience the impression that the virtual event’s material will be suited to different demands. This has two major advantages:
Your audience will be more interested in the information. This implies you’ll add more value to the event, increasing the chances of a successful return on investment.
Your viewers will become more interested in attending your virtual event because the material would be more interesting to them. Your no-show rate will be lower as a result of this.
Using live polling to connect with both the community is a simple approach for organizers to do so. The sort of polling that is appropriate for your event will be determined by the number of people in attendance. Word clouds are fantastic if you have a young following, like 8-20 people.
If your audience is a little larger, though, try using multiple-choice questions. The ability to do something about that data is essential for successful live polling. Always give the impression that the audience is contributing and that their opinions are respected. You want to make sure they have a good time. Polling is a powerful tool for increasing audience participation in virtual events. Mentimeter is a great polling tooland also Poll Everywhere.
ii. Match the event to your company’s objectives.
It is possible to construct a wide range of events using a sophisticated virtual events platform. However, it’s vital not to get overwhelmed and instead concentrate on creating the finest virtual event possible that also aligns with the business objectives you’re seeking to achieve. If your goal is to increase the brand awareness or establish your company as a thought leader, for example, you should concentrate on the event’s value and use it as the focal point of your virtual event advertising efforts. When the goal is public relations, the focus of advertising campaigns should be on collecting and nurturing leads.
iii. Expectations should be set
It’s critical that both your speakers and your audiences are aware of and acquainted with your platforms and structure once you’ve decided on them. Everyone must know what to expect and what their job will be, just as it is when crafting an engaging virtual presentation. This will generate a sense of belonging and ease, encouraging both presenters and audiences to participate when the time comes.
Please remember that the crowd provides a lot of the energy for effective speakers. Although virtual events lack the same audience feedback loop, presenters are frequently caught off guard and experience a disconnect from their audience, which can negatively impact their performance.
iv. Recognize your target market.
There’s more to this than just understanding what inspires people. Orchid Lily Events’ Sabrina Meyers, an online event moderator, and worldwide meeting organiser, explains: "You can only captivate an audience if you understand what makes them tick. So, do your homework in terms of who your target audience is, how they typically participate at events, as well as how near you can go to supporting that in a virtual setting."
Magicians make excellent entertaining for larger virtual events. If you’re organizing a huge virtual event, you may have some downtime between sessions. You want to keep your audience engaged.There are some truly amazing professional performers out there which can demonstrate a wide range of tricks using cameras.
v. Make use of a well-thought-out marketing and promotion strategy.
In addition to developing fantastic marketing items for your virtual event, you must also develop and implement a comprehensive and appropriate marketing and advertising strategy. Effective email campaigns, social media platforms, blog posts, press releases, search engine optimization (SEO) and search engine marketing (SEM) campaigns, and sponsored media and partnerships are just a few parts of virtual promotion. If you want to produce a large-scale, compelling virtual event, you should treat virtual event advertising and marketing as seriously as you would a real event.
vi. Take advantage of influencer marketing.
Even though influencer marketing has recently received a bad rap, it is still one of the most effective strategies to persuade people to attend your virtual event. A virtual meeting with an influencer who has a relevant audience for your event, for example, can significantly raise the number of attendees. When it concerns to influencer marketing, it’s critical to stick with influencers who have potential customers. This means that simply collaborating with influencers that have the largest audiences may not be the ideal strategy for you.
vii. Use analytics to your advantage.
For any event, virtual or otherwise, analytics are critical. However, one of the most significant advantages of virtual conferences and events is the ease with which data may be collected.
Using forecasts suggest, monitoring tools like Google Analytics or Facebook Insights, identifying your increasingly recognized but how well they react to the event, and so on are all ways to acquire powerful analytics for your activities.You may design extremely powerful virtual activities marketing strategies for your event based on analytics rather than guessing if you have the correct data at your disposal.
viii. Provide incentives
Incentives are another effective approach to get people excited and committed. According to Michelle Bruno, creator of the Event Tech Brief, audiences respond favorably to incentives, such as a gift card or a free trip."Many people will participate and remain for the entire session if you urge them to do so in exchange for a prize," she explains. Bruno also emphasizes the necessity of having interesting presenters and promoting open discussion. "Good speakers (or coaching your team) will engage audiences, so get good speakers (or foster dialogue between presenters and people in the audience)."
ix. Be Wary of Lengthy Meetings
Because attendees are seated at both in-person and virtual events, you might believe that session length should remain constant. However, there is a distinction to be made between sitting in a two-hour presentation accompanied by enthusiastic participants, seeing a session that incorporates music, performance, and motivational remarks, and sitting by myself in a recliner at your home. During a digital event, sessions feel longer and participants are far more motivated to click away. To keep guests focused on the subject, keep meetings and sessions shorter than usual.
x. Be Wary of Lengthy Meetings
Because attendees are seated at both in-person and virtual events, you might believe that session length should remain constant. However, there is a distinction to be made between sitting in a two-hour presentation accompanied by enthusiastic participants, seeing a session that incorporates music, performance, and motivational remarks, and sitting by myself in a recliner at your home. During a digital event, presentations seem lengthy and participants are far more motivated to click away. To keep guests focused on the subject, keep meetings and sessions shorter than usual.